Asset Management Officer (1 Post)

The Lilongwe City Council is inviting suitably qualified and experienced Malawians to fill the following vacant posts on a fixed 24-month term.

Directorate:   Asset Management Officer (1 Post)

GRADE:          M6

Section:         General Administration
Reporting to: Chief Administration Officer
Location:        Lilongwe City Council

JOB PURPOSE

To coordinate and manage the Council’s assets through effective acquisition, recording, custody, utilisation, maintenance, verification and disposal in accordance with applicable Government policies, regulations and Council procedures.

KEY DUTIES AND RESPONSIBILITIES

The successful candidate will be responsible for:

1. a) Maintaining and updating the Council’s comprehensive asset register and ensuring that all assets are properly recorded and accounted for.
2. b) Coordinating the identification, tagging, numbering and physical verification of Council assets.
3. c) Monitoring the allocation, utilisation, custody and movement of Council assets.
4. d) Ensuring that assets are assigned to responsible officers and that appropriate records are maintained.
5. e) Conducting periodic physical inspections and reconciliation of assets against the asset register.
6. f) Preparing asset verification, reconciliation and management reports for management.
7. g) Coordinating the transfer, replacement, repair and maintenance of Council assets in collaboration with relevant departments.
8. h) Monitoring the condition and useful life of Council assets and advising management on replacement, rehabilitation or disposal requirements.
9. i) Assisting in the preparation and implementation of asset management plans and procedures.
10. j) Coordinating the disposal of obsolete, damaged or surplus assets in accordance with applicable laws, regulations and Council procedures.
11. k) Maintaining proper documentation relating to acquisition, transfer, disposal and other movements of Council assets.
12. l) Liaising with Finance, Procurement, Stores, Internal Audit and user departments on matters relating to asset management.
13. n) Ensuring that Council assets are adequately safeguarded and used only for authorised purposes.
14. o) Providing technical input during procurement and acquisition of assets to ensure proper asset classification and recording.
15. q) Advising departments on proper asset management practices and compliance with Council procedures.
16. r) Performing any other duties as may reasonably be assigned by the Chief Administration Officer or other authorised officer.

QUALIFICATIONS AND EXPERIENCE

Applicants must possess:

• A Bachelor’s Degree in Asset Management, Business Administration, Public Administration, Logistics and Supply Chain Management, Procurement and Supply Chain Management, Accounting, Finance, or a related field from an accredited institution.
• At least One (1) years’ relevant post-qualification experience in asset management, administration, logistics, stores, procurement, finance or a related field.
• Experience in a Local Government, public sector or similarly regulated organisation will be an added advantage.

BASIC SKILLS AND COMPETENCIES

The ideal candidate should demonstrate:

• Good knowledge of public sector asset management principles and procedures.
• Ability to maintain accurate and up-to-date asset registers and supporting documentation.
• Good record-keeping, reconciliation and reporting skills.
• Ability to conduct physical asset verification and inspections.
• Good analytical and problem-solving skills.
• Good communication and interpersonal skills.
• Ability to work effectively with officers across different Council departments.
• High level of integrity, accountability and confidentiality.
• Ability to work independently with minimum supervision.

HOW TO APPLY

Eligible and interested candidates should submit their application letters, clearly indicating the position applied for on the envelope, together with a detailed Curriculum Vitae (CV), copies of relevant academic and professional certificates, and the names and contact details of three (3) traceable referees, to:

The Chairperson

Appointment and Disciplinary Committee

P.O BOX 30396

LilongWe 3.

Applications can also be hand – delivered to the Lilongwe City Council Offices, City Centre.  The closing date for receiving applications is 14 October 2026. Only shortlisted candidates will be invited for immediate interviews.